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Source Order Inventory

This section explains how to source order inventory, where sourcing enables selection of the path by which inventory is shipped from a source to the customer. Typically, sourcing is performed for orders in the Ready to Source order status. In CORESense, a variety of sourcing options exist and can be selected differently for each individual inventory unit purchased on the order. These options, called Fulfillment Methods, include:Stock, Drop-ship and Just-in-time.

 

Depending on the selected fulfillment method, CORESense performs a series of actions which may include:

 

Order Sourcing is managed through the Order Processing Order Manager.

 

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Path: Back Office > Order Processing > Order Manager > Production

 

Source Order Inventory

Follow the steps below to source inventory for a selected order.

 

Step

Action

1

In the Order Manger, search for the order to be sourced and click on its Order ID from the Matching Orders results..

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2

Within the Order details screen, click on the Production link from the toolbar options.

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3

The Order Production section displays all purchased products and associated inventory requirements. For each product, the quantity purchased, product name and status is displayed.

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  • Click the checkbox for the associated SKU so that the inventory is selected for sourcing.

  • Clicking the Product link opens a new tab displaying the Product Manager for this product.

  • Clicking the SKU link opens a new tab displaying the Inventory Manager for the SKU.

4

For each inventory requirement, information is displayed in two sections: Inventory Requirements and Inventory Status.  Click here to view definitions.

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ecxclamation.PNG Important: The quantities displayed in the Back Ordered, Res., In Purchase Order Queue, In PO, Assigned and Shipped columns do not represent general inventory levels of the SKU. They represent the status of the inventory requirement as it relates to the order. The sum of all column quantities should never exceed the total quantity required by the purchased product. If the sum of all column quantities is zero, the inventory requirement has yet to be sourced. If the sum of all column quantities equals the total quantity required by the purchased product, the background color of the row becomes pink as all inventory requirement quantities have been sourced.

5

Click the Start Fulfillment Process button to initiate sourcing.

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6

The Purchasing Wizard – Step 2 window appears displaying the inventory planned for sourcing organized in a numbered group, where the group represents a set of inventory requirements sharing common sourcing options such as the fulfillment method, shipping method, warehouse and template. Click a column header to read its description.

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7

Under Actions, you can perform the tasks listed below using the icons provided.

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Click icon-mag_glass.png to preview and edit the purchase order content that is sent to the vendor. This option is only available for drop-ship or just-in-time purchase orders using the Send Now or Queue actions.

Click hammer-wrench.png to modify inventory requirement sourcing options including the fulfillment method, action and quantity. Once complete, inventory groups may be split or consolidated depending upon the modifications performed.

Clickicon-checkbox.png to remove all inventory requirements in the group from being sourced. To remove single inventory requirements instead of the entire inventory group, click hammer-wrench.png , then set the desired SKU quantities to 0.

8

Review and modify the Inventory Groups  and click Perform Actions.

ecxclamation.PNGImportant:By clicking Perform Actions, a variety of actions may be performed including assigning inventory, creating shipments and sending purchase orders to vendors. Make sure to review all inventory groups before proceeding.

9

The Purchase Wizard Completion Summary window displays presenting the outcome of the PO. Each of the five sections are described in the PO Wizard Completion Summary section below.

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10

Click Close to exit the window or click Go to Purchase Order Manager to open the PO in the Purchase Order manager.

 

 

Inventory Requirements and Inventory Status

Inventory Requirements:

Qty - The total quantity required by the purchased product.

SKU - The SKU Label.

Short Description – Product description.

Vendor / COGS - Displays vendors and associated default unit cost for the SKU. The default vendor is displayed in bold.

Fulfillment - The SKU Default Fulfillment Method

 

Inventory Status

The Inventory Status section provides a detailed snapshot of the inventory required. Click on an Inventory Status to view its definition.

 

Levels       

In Purchase Order Queue        

Shipped
Backordered

In PO  

In Opn Rtn
Res.    Assigned   Rtnd

   

Outcome

The final outcome of the inventory group is a result of the selected Fulfillment Method and Action. The graphic below displays the outcome for the selected fulfillment method and action.

Outcome Options

Description

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Assign Inventory - Displays only for the Stock fulfillment method, this will attempt to assign the available, in stock inventory to the order and either create a new shipment or add the inventory to an existing shipment that has yet to be picked, packed or shipped. For the quantity unavailable, and out-of-stock, the inventory is placed on backorder for the selected warehouse.

Create PO - Displays only for the Drop-ship and Just-in-time fulfillment methods, a drop-ship or just-in-time purchase order is either queued or sent to the vendor, depending on whether Queue or Send Now action is selected.

Send to Purchase Order Queue - Displays only when the Drop-ship or Just-in-time fulfillment methods and Send to Purchase Order Queue action are selected, the inventory is added to the PO Builder, which is a queue of inventory you plan on purchasing.

 

Timing

The timing is a result of the selected Fulfillment Method and Action. The graphic below displays the Timing (and Outcome) for the selected fulfillment method and action.

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Column Headers

Each of the inventory sourcing group column headers is described in the table below.

 

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Column

Description

Fulfillment

The selected fulfillment method including Stock Inventory, Drop-Ship and Just-In-Time. By default, the Default Fulfillment Method assigned to the SKU is pre-selected.

Vendor

Only applicable for the Drop-ship and Just-in-time fulfillment methods, this is the vendor to which the drop-ship or just-in-time purchase order is sent. By default, the default vendor assigned to the SKU is pre-selected.

Location

This is only applicable for the Stock and Just-in-time fulfillment methods. If the Stock fulfillment method is selected, this is the warehouse from which the inventory is assigned and shipped. If the Just-in-time fulfillment method is selected, this is the warehouse to which the inventory is shipped by the vendor. By default, the Default Warehouse assigned to the SKU is pre-selected.

Receiving Warehouse

This is only applicable for the Drop-Ship fulfillment method.  If the Drop-Ship fulfillment method is selected, this is the warehouse to which the Drop-Ship PO is associated. By default, the Default Warehouse assigned to the SKU is pre-selected.

Template

Only applicable for the Drop-ship and Just-in-time fulfillment methods, this is the template used to create the drop-ship or just-in-time purchase orders. By default, this is the Default Template assigned to the associated vendor.

Delivery Method

Only applicable for the Drop-ship and Just-in-time fulfillment methods, this is the delivery method used for sending the drop-ship or just-in-time purchase order. Print PO is displayed for the Print delivery method, Send e-mail is displayed for the e-mail delivery method, and Send Fax is displayed for the eFax delivery method. By default, this is the Default Method assigned to the associated vendor.

Shipping Method

Applicable to all fulfillment methods, this is the shipping method assigned to all shipments and purchase orders created upon completion of the inventory sourcing process. By default, this is the Order Shipping Method.

Qty

The quantity of inventory planned on being sourced.

SKU

The SKU Label.

Product

The product name of the associated ordered item.

Level

The total quantity of the SKU across all warehouses.

Next Shipment Est

Based on average of SKU history of Vendor lead time.

Next Shipment Qty

The quantity of the SKU already assigned to a shipment(s).

 

Purchase Order Wizard Completion Summary Descriptions

The outcome sections of the Completion Summary are detailed in the table below.

 

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Outcome

Field Descriptions

Purchase Orders

The Purchase Orders section displays a list of all purchase orders created as a result of the order inventory sourcing process.

Purchase Order # - The unique CORESense purchase order identifier.

Vendor - The vendor to which the purchase order has, or will be sent.

Fulfillment - The fulfillment method used by the purchase order. Drop-ship is displayed for drop-ship purchase orders. Just-In-Time is displayed for just-in-time purchase orders.

Status - The purchase order creation status.

Open

Successful

Failure

Queued

Sent to Purchase Order Queue

Qty - The quantity of inventory added to the PO Builder.

SKU - The SKU Label.

Vendor - The vendor assigned to the inventory added to the PO Builder.

Fulfillment - The fulfillment method assigned to the inventory added to the PO Builder. Drop-ship is displayed for drop-ship purchase orders. Just-In-Time is displayed for just-in-time purchase orders.

Status - Successful is always displayed for all inventory added to the PO Builder.

Inventory Assigned

Qty - The quantity of inventory currently assigned to this order.

SKU - The SKU Label.

Warehouse - The warehouse from which the inventory was assigned and will be shipped.

Status - Success is always displayed for inventory assigned to the order.

Inventory Backordered

The Inventory Back Ordered section displays all inventory that was placed on backorder. Once received from a stock purchase order, the inventory is automatically assigned to the order.

Qty - The quantity of inventory currently on backorder for this order.

SKU – The SKU Label.

Warehouse - The warehouse from which the inventory is on backorder.

Status - Success is always displayed for inventory assigned to the order.

Club Membership Purchased

The Club Membership Purchased section is an example of a custom section available to be created by CORESense at implementation.

 

 

 

 

 

 

 

 

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