On Account

The On Account Payment Type allows customers to make purchases against their customer account subject to credit terms defined in their customer account. The credit terms specify the credit limit and payment terms. CORESene tracks

On Account purchases are Account Receivable and CORESense keeps a running balance of purchase against the spending limit. A customer with Credit Terms who has exceeded the spending limit can no longer make On Account Purchase. Customer Accounts can also be deactivated if the customer is not current on their balance,

See Customer Management>Credit Terms for information on setting up Credit Terms for your customers.

Payments for orders with open balances can be made in the Customer Manager>Accounts>Payments or in Order Manager>Billing>Payments for a particular Order.

The On Account Payment Type can only be used in the Sale Order Interface or the Order Manager.

The Accounts Receivable Report, Customer Account Details Report and Customer Account Report in the Reporting>Report Center provide information on Customer Accounts with open balances.

When a customer uses On Account as their payment method they the following information is entered:

Intended Payment Type: This is the Payment Type they intend to use when paying their open balance.
Credit Card: It the intended Payment Type is Credit Card, then they provider the Credit Card they intend to use. If a Credit Card does not, exist, then they create one.
Payment Due Date: This is calculated based on the terms selected.

Using On Account in the Order Manager

For On Account option, the intended payment type, optionally the credit card, and payment due date must be set as shown below:

>Important: do not enter any information into the Payments field if you are using the intended payment option.

Step	Action
1	From the order's Order Items screen, click on the Billing link.
2	On Account payments are managed in the Payment Informationbox. First, select the Intended Payment Type from the drop down list.
3	If you select Credit Card, then select the Credit Card from the drop-down list. If its a new Credit Card, then create the credit card in Credit Cards window. To create a credit card, first select the payment processor. Once you select the payment processor, then you will prompted to enter the credit card information: Click Add to save the Credit Card. The card will now be selected in Payment Information window.
4	Click the appropriate payment terms button to set the Payment Due Date:
5	Click Update Information to save your entries.